VAKKO SUMAHAN PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA OF GUESTS

As Hotel and Residence Çengelköy Otelcilik ve Turizm İşletmeleri Anonim Şirketi (“Vakko Sumahan”), we value the protection of your personal data, so we expect you to show the same care. For this reason, it is very important for us that you read this text detailing which personal data we use for what purpose and clearly understand the obligations of Vakko Sumahan, who is responsible for the administrative and technical security of your personal data as “Data Controller”.

Why am I reading this text?

Article 10 of the Law No. 6698 on the Protection of Personal Data (“KVKK”), which entered into force on April 7, 2016 requires that the persons whose personal data is processed (used) (referred to as the relevant persons in the KVKK) to be informed by the “Data Controller” who uses this data. As a Data Controller, we have to prove that you, have been informed about your personal data we will process.

What are your personal data used and in what ways are they obtained?

As Vakko Sumahan we collect your personal data within the scope of the Privacy Notice through digital means (referred to as the "automatic" method in KVKK) by your completion of the Guest List form. Obtained personal data and the legal reason for obtaining them are listed below:

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Data Category                        

Personal Data Processed

Legal Reason for Obtaining                        

Identity Data                        

Your name and surname *your date of birth if you specify

Your mentioned information is obtained through your completion of the form for the legal reason that processing is necessary for our legitimate interests provided that this processing shall not violate your fundamental rights and freedoms.
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*Your date of birth information is obtained through your completion of the form based on the legal grounds of the existence of your explicit consent
Your mentioned information is obtained through your consent to
receive commercial electronic communications for the legal reason that the processing is necessary for the fulfillment of our legal obligation.

Contact Data             

Your phone number, e-mail address

Process Security Data


Your SMS verification code, your email verification code

Legal Process Data


Your approval and rejection records regarding the sending of commercial electronic messages (including e-mail, call, SMS, WhatsApp), your explicit consent records

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What is the purpose and legal reason of your personal data obtained?

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Purpose of Processing Personal Data

Personal Data Category

Legal Reason for Processing

  • For customization of our  services,commercial electronic messages by,
  • For creating customized  campaigns and  promotions for you
  • Identity,
  • Identity,
  • Identity,


                            categories of your personal data,
                       

 

are processed on the legal grounds of the existence of your explicit consent.

  • For the processing of  approval and/or rejection  records regarding the  sending of commercial  electronic messages
  • Identity,
  • legal process
  • Identity,
  • legal process


                            categories of your personal data,
                       

are processed for the legal reason that processing is mandatory for the fulfillment of our legal obligations.

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Are personal data transferred to others?

Yes, we may have to transfer personal data to our business partners, official institutions, auditors, lawyers and financial advisors. However, we make the transfer only within the framework of certain purposes and within your knowledge. Therefore, personal data is transferred;

· In order to fulfill our current legal obligations upon the request of the authorized institutions and organizations; to regulatory and supervisory authorities and public institutions or organizations that are expressly authorized to request personal data in laws,

· To the obligatory persons and legal advisors related to the legal follow-up processes that we are working with for the follow-up of legal affairs,

· To our subsidiaries in order to ensure the continuity of our company processes, to fulfill our organizational requirements, to provide technical infrastructure and to carry out support and controls, to plan and execute advertising and marketing processes, and to carry out audit and reporting processes,

· To bulk message delivery service which enables the management of consent and rejection records for the sending of commercial electronic messages,

· To bulk message delivery service providers for the purpose of sending commercial electronic messages to you if you have consented to the sending of commercial electronic messages,

· To our subsidiaries in order to monitor our business processes, improve our services and carry out audit and reporting processes.

What rights does KVKK give me?

KVKK allows you to control your personal data such as:

(a) learn whether or not her/his personal data have been processed; (b) Request information as to processing if her/his data have been processed; (c) Learn the purpose of processing of the personal data and whether data are used in accordance with their purpose; (ç) Know the

third parties in the country or abroad to whom personal data have been transferred; (d) Request rectification in case personal data are processed incompletely or inaccurately; (e) Request deletion or destruction of personal data

and KVKK provides many rights including but not limited to these. You can find all of these rights and details in article 11 of the KVKK.

How can I exercise my rights?

If you want to use the rights specified, you can submit your requests in writing (for example via a warning letter or a registered letter with acknowledgement of receipt) or by using a registered electronic mail (KEP) address or by means of secure electronic signature, mobile signature or using the electronic mail address that you previously presented to us and that is registered in our system

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